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Review FHO+ billing records before export

A practical review checklist for Ontario FHO+ physicians using FHO+ Billing to check service dates, categories, limits, saved entries, and reports.

Quick answer: Use Calendar and the billing snapshot to find records that need attention, then compare the saved hours and activity summaries with your own source records before exporting. The app helps organize and check entries; it does not decide claim eligibility or submit OHIP claims.

Last reviewed October 9, 2026

Check the service dates and saved entries

Choose the service-date range you intend to review. Confirm that entries are assigned to the day the work happened, not the day you entered it.
Scan Calendar for blank dates, explicit zero records, and unusually high or low totals. A blank date does not prove that no work occurred.
Open any day that needs attention. Confirm the record is saved and compare each category with your source records.
Review the activity summaries for indirect care and clinical administration. Keep them accurate and limited to the information needed for the billing record.

Check categories, limits, and prompts

Confirm that in-office care, out-of-office telephone care, indirect patient care, and clinical administration are in the intended fields.
Read the daily and monthly limit and ratio prompts. Use them to identify records to review, then confirm the applicable rule for the service date in the current Ministry guidance.
Check time conversions and rounding against the current FHO+ hourly-rate instructions. A displayed estimate is not a payment guarantee.
Correct an inaccurate entry from its source record. Do not remove accurate time only to clear a warning.

Compare the report before you submit a claim

Create the hours report or billing summary for the same date range you reviewed.
Compare totals and categories with your source records and billing workflow. Investigate any mismatch before relying on the export.
Use your usual billing software and the current OHIP Schedule of Benefits and Ministry instructions to prepare and submit claims.
Store the export only in a location approved by your practice, and keep a separate backup if required by your record-keeping process.

Important notes

The Help Center and app are workflow aids. Your FHO agreement, current Ministry rules, and your billing advice determine what may be claimed.

Sources

Browse all FHO+ Billing guides

Introduction — Use this help center to understand the app, the FHO+ hourly categories, and the checks to make before billing.
Start here — Set up the app once, record the day while it is fresh, and review the month before you prepare claims.
Log a day — Enter the time you worked for one service date and keep the four categories separate.
Read your billing snapshot — Understand the room calculations and prompts that change as you edit a day.
Use the time tools — Measure one work block or total several blocks before applying the result to Today.
Review a month — Use Calendar to find blank days, correct records, and check the month before claim preparation.
Create presets and weekday rules — Reduce repeated entry while keeping the saved record tied to what actually happened.
Export records and prepare claims — Create a readable date-range report and a code-by-code summary for your normal billing workflow.
Manage local data, sync, and backups — Know where your records live before you change browsers, devices, or accounts.
Use FHO+ Billing across devices — Set up FHO+ Billing on web and iPhone with the same account, then check whether your preferences and saved billing records have synced.
Review FHO+ billing records before export — A practical review checklist for Ontario FHO+ physicians using FHO+ Billing to check service dates, categories, limits, saved entries, and reports.
FHO+ billing terms for Ontario physicians — A plain-language glossary of FHO+, hourly-rate categories, Q-codes, rostered patients, billing units, and continuity terminology used in Ontario physician guidance.
If the numbers look wrong — A short diagnostic checklist for totals, room calculations, missing days, and saved data.
Check eligibility — Use the patient, service, physician, and location as the starting point before you choose an hourly code.
Choose a fee code — Keep the four hourly categories consistent in Today, reports, and billing software.
Indirect care vs clinical administration — Separate the two support categories that are easiest to confuse.
Rates, units, and rounding — Convert the time in each category into claim units and the correct base value.
Daily and monthly caps — Check the shared daily maximum and the prorated monthly maximum before submitting a large day or month.
Support-time ratios — Keep indirect care and clinical administration within the two monthly ratios.
Document a claimed day — Keep the daily totals and activity summaries needed to support hourly claims.
Prepare and check a claim — Move from the app's saved records to your normal OHIP billing process without missing the claim details.
Virtual care and other settings — Use location and service type to place virtual care, home visits, and long-term-care work in the right category.
Learners and locums — Apply the hourly guidance when teaching during care or covering an FHO practice as a locum.
Fix common mistakes — Run this checklist before you send a large claim or finish the month.
What changed on April 1, 2026 — A short guide to the FHO+ changes that sit beside the hourly-rate program.
Continuity and outside use — Understand the continuity measure without confusing it with hourly time tracking.
Official sources and dates — Go to the documents that govern or explain FHO+ billing when a rule is unclear.